Savings calculator

What does it cost you to keep doing it by hand?

Six starting cases, all editable. Change the numbers to match your week and the figure changes with them.

This does not calculate what you are going to earn. It calculates what it costs you today to do — by hand — a handful of tasks that you list yourself, and how much of that could stop needing a person: with the margin you choose, and with review time already subtracted.

Nothing is sent, nothing is saved. It runs in your browser and no one sees it but you.

Start from a business that looks like yours

Every number below is editable. The case only fills in the first values.

The phone rings at the dinner rush and whoever is at the register starts writing down addresses.

The tasks that repeat

Only tasks that happen over and over. One-offs do not belong here.

Answer the phone and take down the order

Reply on WhatsApp: hours, address, is there a table

Retype the order into the kitchen screen

Your numbers
$

What one hour of whoever does this costs you, all in.

Nobody hands this over unread. That time is subtracted, not ignored.

If the season lasts four months, write four.

How much of this could a machine take over?

This one is your assumption, not ours. That is why it is a range and why you pick it.

Almost all of it is the same question answered many times.

What it costs you today to do these tasks by hand

$800a month

89 hours a month, at $9 an hour. A month is counted as 4.33 weeks (52 ÷ 12).

Of that, this much could stop needing a person

$390 – $510a month

Already subtracting 10 h a month of review.

First year

$3,500 – $4,550

12 active months, with a 0.75 start-up ramp: two months learning, two at half speed.

See the arithmetic with your numbers

Answer the phone and take down the order: (300 × 2 ÷ 60) = 10.00 h/week

Reply on WhatsApp: hours, address, is there a table: (180 × 3 ÷ 60) = 9.00 h/week

Retype the order into the kitchen screen: (90 × 1 ÷ 60) = 1.50 h/week

Total: 20.50 h/week × 4.33 = 88.77 h/month (shown as 89 h)

What it costs you today to do these tasks by hand: 88.77 h × $9 = $798.89 (shown as $800)

Review: (20 × 7 × 4.33) ÷ 60 = 10.10 h/month

Low end: (88.77 × 0.6) − 10.10 = 43.16 h × $9 = $388.40 (shown as $390)

High end: (88.77 × 0.75) − 10.10 = 56.47 h × $9 = $508.23 (shown as $510)

First year: $388.40 × 12 × 0.75 = $3,495.61 (shown as $3,500) — $508.23 × 12 × 0.75 = $4,574.10 (shown as $4,550)

Rounded on purpose: to the nearest 10 below $1,000, to the nearest 50 above, and hours to the half hour. A figure down to the dollar, built out of six assumptions, is a typographic lie.

What this does not count

This calculator does not count the sales you lose today by not answering in time. There may well be some; we have no way to measure them and we are not going to invent them.

The number is yours. The reading of it takes 30 minutes.

Bring these figures to a call and we will tell you which of those tasks is worth automating first, which one is not worth touching, and what it takes to do it. If the answer is that it is not worth it, we will say so.

Book the call
See how the system works